Persatuan Penduduk Menara Menjalara (ROS: 1363-05-5)
(Association for Residence of Menara Menjalara)
Good Environment Friendly Neighbourhood
Joint Meeting with Perbadanan Pengurusan Menara Menjalara (Management Committee) on Friday, June 5, 2009 at 8.30pm at Library, Ground Floor, Block D
Present from Residence Association (RA):
Edward Fong (President)
Paul Fong (Vice-President)
Riyaz Mahendy (Secretary)
Tham Ah Hong (Committee Member)
Chong Kim Lan (Committee Member)
Absent with Apologies
Edward Gomez (Treasurer) Chan Door Hai (Committee Member)
Mike Chai (Committee Member) Low Han Ong (Committee Member)
Present from Management Committee (MC)
Edward Koo (Chairman)
Yap Kim Shing (Deputy Chairman)
Shukry (Building Manager)
Tan Swee Hong (Advisor to Management Committee)
Kong Hing Wah (Committee Member)
Henry Koo (Committee Member)
Objective of Meeting was as follows:
To outline and design a framework of mutual co-operation between the two entities (RA and MC) in the areas of:
1. Security
2. Cleanliness and ground maintenance
3. Property maintenance
4. Car-park
5. Upgrading of facility
The following was discussed:
1. The Residents Association (RA) President, Edward Fong welcomed all present and thanked everyone for their contribution of time and efforts to ensure that the planned meeting was carried successfully.
2. The Secretary of RA, on behalf of the Treasurer, then invited all present from the Management Committee (MC) to submit registrations as Members of the Residents Association, and the following were admitted as members upon receiving completed registrations and payments:
1. Edward Koo
2. Yap Kim Shing
3. Tan Swee Hong
4. Kong Hing Wah
3. Edward Fong outlined that the joint meeting was mooted at the RA’s own meeting to synchronize all information with the MC for the benefit of all residence who are in most cases, unaware of the happenings in the management of our condominium. Further Mike Chai also commented in the past that all decision by the MC needs to be informed to the RA.
4. All agreed in unison and it was re-iterated that the MC had always been working hand-in-hand with the RA all this while.
5. All agreed that henceforth, all notices to the residents will be added in Mandarin, with our Paul Fong who will be the translator with the assistance of Ms. Mandy, who is the owner of the electrical shop outlet (tenant), who is proficient in the language.
6. All agreed that all the actions of the past terms MC’s actions are now all beyond current timeline of scrutiny, and it does not make sense to dispute any of them except that lessons are learnt for adaptation in this term’s and future terms of MC. Specifically this was made in reference to the pest control contract award decision in Block A, a few years ago, which now the residence think that it could have been done at a lower cost.
7. Edward Koo updated all present that the current priority is in the repairs and maintenance of the fire alarm and fire hose for each blocks and floors to conform to the requirements of local regulations and the Fire Brigade Department. It was also emphasized that the local Bomba (Sri Hartamas branch) requires that each floor has an individual alarm and fire extinguisher installed. And equally important is that each of the installations must be maintained regularly to ensure proper function.
8. In the area of security, Tham Ah Hong suggested that all contractors be issued of day-passes via Security for the purpose of identification.
9. En. Shukri reminded all that in the event of any incidences that are out of the ordinary, all residence may alert the security officers and record the incident in a log book provided in the Security Building at the entrance. Mr. Tan also commented that the Office can receive delayed reports if say, any incident took place in a weekend where the office was closed.
10. In the area of cleanliness, all residence are encouraged to submit a picture with a brief written report describing whenever spotting something out of the ordinary in this area.
11. Edward Fong enquired as to why in the badminton court inside the Multi Purpose Hall, when the stage was destructed, the area was not refurbished. En Shukry clarified that this was to enable the pest control team to identify the area where termites are thriving. As work is still in progress, a notice and a ribbon will be placed at the area.
12. Riyaz suggested that a notice in English, Bahasa and Mandarin be issued and pasted in each floor refuse chamber notifying residents to tie-up all garbage bags to prevent leakages of fluids that causes nasty odours. All agreed and Edward Koo suggested that a template be prepared and painted on the door. All agreed.
13. En Shukry commented that for all renovations works taking place, the owners must be responsible to ensure no trails of sand/cement is left behind, especially in elevators and main walk-ways. If this is noticed and if within a beyond reasonable period is not cleaned up, then the Building Management will deduct cost of clean-up from the deposits submitted.
14. Further, it was highlighted to all that all workers must have a day-pass when carrying out works.
15. Mr. Tham suggested that in each passenger lift (not the Bomba lift) in each block, a handle-bar is installed for the benefit of senior citizens and children to hold on to while the elevator is moving. MC will consider this excellent suggestion.
16. The MC and RA will install a suggestion box in each block in the Lobby area for all residents to send suggestions on improvements. It was agreed that the suggestion boxes will be managed by the RA. It was further agreed that only suggestions written clearly, with return phone numbers and address of the resident will be entertained.
17. In the area of car-park, it was noted that certain vehicles are prolonging the parking in the visitors’ car-park area. All agreed that standard rules of 3-days maximum parking per week is implemented without fear nor favour.
18. Mr. Tan suggested from time to time, a random check is carried out on cars parked at visitors’ car-park to ensure that no abuse of the system is taking place.
19. Mr. Tan and Paul Fong will oversee the car-park issues with the Security from time to time.
20. All visitors car-park overnight and beyond must be accompanied with a registration by the owner/tenant via Residents Identification card.
21. In the area of CCTV, it was reported that owing to damage (underground water seepage into the cabling ducts) to the cables, CCTVs at certain blocks are not currently functioning. An open tender will be issued to rectify this matter the soonest via the Building Manager.
As no other matters were arising, the meeting was adjourned at 11.10pm.
Prepared by: Approved by:
Riyaz Mahendy Edward Fong
Secretary to the RA RA President
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