PERBADANAN PENGURUSAN MENARA MENJALARA
Tel: 03-6277 0158 Fax: 03-6277 4158
E-mail : menaramenjalara@gmail.com Website : menaramenjalara.blogspot.com
Minutes Of Meeting
Minutes of meeting no : 07
Date : 13 Junes 2009
Time : 2:30 pm (Saturday)
Venue : Library Room, Ground Floor, Block D
Present Attendees :
Perbadanan Pengurusan Menara Menjalara (PPMM)
Mr. Edward Koo - (Chairman)
Mrs. Ann Le - (Treasurer)
Mr. Benjamin Ooi - (Secretary)
Mr. Henry Koo - (Member)
Advisor
Mr. Tan Swee Hong - (Advisor)
KJ Property Management Sdn Bhd (KJPMSB)
Mr. Kanna - Charge Man (CM)
Invited Guest
Mr. Subra - Sri Lara Joint Security Services Sdn Bhd
Mr. Mike Chai
Absents
Mr. Yap Kim Sing - (Vice Chairman)
Mr. Kong Hing Wah - (Member)
Mr. Thomas Khoo Tze Chee - (Member)
Mr. Danny Yap Chai Chuan - (Member)
En. Mohammad Shukry - Building Manager (BM)
No.
Agenda
1.0 Meeting to be fixed every first Saturday of the month at 2:30 pm.
Dates : 04.07.09, 01.08.09, 05.09.09, 03.10.09, 07.11.09 & 05.12.09
2.0 Block D, lower ground vacant lot agreed to rent out ⅓ of the area at RM 500.00 per month to Powermactrix Engineering (exclusive of electricity and renovation works). En. Mohammad Shukry to prepare the contract agreement.
- to finalized draft contract by 8.04.09 (outstanding)
- as reported, rental & utility deposit collected.
3.0 Canteen Contract :
- En. Shukry to finalized draft contract by 13.03.09. (outstanding)
- Canteen new operation hours as per stated below :-
Day Time
Monday To Saturday 7:00 AM To 9:00 PM
Sunday 1:00 PM To 9:00 PM
- PPMM allow operator to hang banner on top of roof as advertisement for one (1) month. Design of banner to forward to Management Office for approval.
- En. Shukry to check with fire department in regards of fire fighting equipment requirement.
- Gas cylinders should be kept outside in open space hence MC and advisors had identified the best location, which is on the right side of canteen seating area.
- BM to obtain quotation for the installation of grille to store gas cylinders (10 nos.)
4.0 Agreed to install two (2) new rubbish bins at the surrounding of swimming pool area.
- This item K.I.V.
5.0 To obtain quotation to purchase Five (5) walkie-talkie for Management Office. Propose brand either Motorola or Kenwood.
- Residents are invited or have contact for walkie-talkie suppliers, kindly liase with BM. (Model Motorola) – (outstanding)
6.0 Termite treatment completed & under observation by contractor. Table tennis purchase K.I.V until observation complete.
- Two (2) years guarantee also covers all residents unit for termite treatment.
- Stage in MPH has been removed. Please clean up area.
7.0 Monthly inflow & outflow summary statement to be pasted out on the notice out by every two months.
8.0 KJPM to study & call for quotation for repair works to all external ducting leak (external column wall located at ground floor all blocks). (Outstanding)
9.0 Residents requested that all ground floor lobby area to be repainted. This item noted by PPMM & advisor.
- This item K.I.V.
10.0 En. Shukry are instructed to produce daily logbook for all KJPM technical staff & this logbook must be readily available for viewing upon request. En. Shukry to prepare by 4.04.09. These log books shall be submitted during monthly meeting.
11.0 Management will still operate from 8:30 am to 5: 30 pm. However, the Management Office door will be closed at 5:15 pm for internal paper work.
12.0 Payment to all service contractor must be paid be paid every 15th of the month. Any late payment interest claim by service contactor will be borne by KJPM.
13.0 All utilities bills must be paid on time. Any penalties issued by utilities provider due to late payment will be borne by KJP.
14.0 Quick rent and assessment receipt to be pasted in the office for resident viewing. - completed
15.0 KJPM to prepare the car wash contract and signed by respective parties by 16th April 2009. (Outstanding)
16.0 There were double parking issues at Block D car park area. So far, PPM had not received any complaints from Residents hence further action had not been discussed.
17.0 School bus /student drop off outside guard house is dangerous. Parents are advised to instruct their school bus operator to pick up their children at Multipurpose Hall entrance. This is for safety reasons.
18.0 PPMM will be writing to DBKL in regards of outside boundary especially at the T-Junction area before the entrance to MM compound. PPMM also instructed KJP to prepare a feedback/suggestion form for Residents convenient. (Outstanding)
19.0 KJPM to submit Monthly Management Report to update all members about progress in Menara Menjalara example what are the action taken on complaints by Residents, etc. However, KJPM did not submit the report today. So, these monthly reports must be submitted by next meeting else a compound of RM100.00 shall be imposed to KJPM.
Please take note: Many of the decisions and instructions was not attended to immediately as observed in this minutes where many items was not done as promised. We are at the understanding that KJPM has taken many of these instructions lightly especially towards complaints by our Residents, etc.
20.0 Last year, Resident’s pass was implemented but was faded away without further action. We have no idea of what had happened or what other instructions that was given to discontinue the implementation. Due to security reasons, Residents pass shall be re-implemented. KJPM shall issue a notice immediately for all residents to apply their passes. Please fill up application forms in management office. By 19 August 2009, Residents without these passes shall be required to register themselves at the guard house.
21.0 KJPM to re-install “Resident” and “Visitor” signage at the entrance lanes at the boom gate. Simple acrylic sheet will do to help identify the lanes for those whom are entering our compound.
22.0 SECURITY MATTERS – Sri Lara Joint Security Services Sdn Bhd
22.1 SLJSSB to provide portable speaker cum with siren sound (hailer) in the guard house a.s.a.p. This is for alerting all residents of unforeseen emergencies especially during fire.
22.2
Reminder to guards: Regular abuse usage by Residents parking at visitor’s parking shall be black listed and their vehicles shall be clamped.
In lieu of some vehicle being clamped for weeks without removing their vehicle to allow other Residents having opportunity to park; it is necessary to revise the rule that is; for those vehicle(s) clamped above 3 days; it shall be compounded with extra RM100.00 each day thereafter. These vehicles clamped shall be compounded with RM100.00 for 1st 3 days; following subsequent days shall be compounded with another RM100.00 each day and thereafter. (Example: Vehicle(s) been clamped for 5 days; compound work out to be 1st 3 days = RM100.00, 4th and 5th day = RM100.00 each day subsequently. Overall compound for vehicle clamped for 5 days shall be compounded with RM300.00). This revision shall commence on 7 July 2009.
22.3 Reminder to guards: Those Residents walking into our compound must use the designated entrance beside the guard house. Walking into the compound via the entry or exit lanes for car might cause accident. This is for safety reasons.
For information: Gate closes after 12.00am nightly except Friday and Saturday nights (which closes at 1.00am); only one (1) lane (visitor’s lane) at the entrance shall be operational while the (Resident’s lane) shall be closed for security reasons. Due to our security guards registering entry for visitors, it sometimes causes traffic congestion outside the main road and inconvenient our Residents trying to enter. In lieu of this; depending on the situation and at the discretion of the security guards, the (Resident’s lane) maybe re-opens for 10 to 15 minutes (between hour of 12.00am to 1.00am) to help ease the Residents traffic trying to enter. Once traffic has been cleared, the gate shall be closed again.
22.4 For security reasons, guards will be allowed to walk floor to floor during the interval period between 11.00am to 5.00pm. Notice of this shall be posted for Residents knowledge. The guards however, are not allowed to be near any units’ door entrance.
22.5 Contractors who are in for renovation works shall be checked. Security guards will occasionally check on these men especially during their break time. All contractors must register at the guard house. New contractor’s passes is being process. A minimum deposit shall be collected by security guards when the contractor’s pass handed over to each contractor /workmen. Please check with security guard on the terms and regulations.
There being no other matter, meeting was adjourned at 5.15pm. Next meeting to be held on 04.07.09 at 2:30 pm, library room. Further clarification in regards of the minutes above; please do not hesitate to contact the management office.
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