Minutes of Meeting No 4

PERBADANAN PENGURUSAN MENARA MENJALARA

Minutes Of Meeting


Minutes of meeting no : 04
Date : 7 March 2009
Time : 2:30 pm (Saturday)
Venue : Library Room, Ground Floor, Block D


Present Attendees :

Perbadanan Pengurusan Menara Menjalara (PPMM)

Mr. Edward Koo  (Chairman)
Mrs. Ann Le  (Treasurer)
Mr. Danny Yap  (Members)
Mr. Henry Koo  (Members)

Advisor
En. Zahari Bin Zainal Abidin  (Advisor)
Mr. Tan Swee Hong (Advisor)

KJ Property Management Sdn Bhd (KJPMSB)
En. Mohammad Shukry - Building Manager (BM)

Invited Guest
Mr. Chai 
Mr. Thomas Koo 
Mr. Ronald Wong 
Mr. Subra - Sri Lara Joint Security Services Sdn Bhd

Absents
Mr. Yap  (Vice Chairman)
Mr. Benjamin Ooi  (Secretary)
Mr. Kong  (PPMM members)



No.
Agenda

1.0
Meeting to be fixed every first Saturday of the month at 2:30 pm.
Dates : 04.04.09, 02.05.09, 13.06.09, 04.07.09, 01.08.09, 05.09.09, 03.10.09, 07.11.09 & 05.12.09



2.0
Block D, lower ground vacant lot agreed to rent out ⅓ of the area at RM 500.00 per month to Powermactrix Engineering (exclusive of electricity and renovation works). En. Mohammad Shukry to prepare the contract agreement.
- to finalized draft contract by 13.03.09
- as reported, rental & utility deposit collected.

3.0
Canteen Contract :
- En. Shukry to finalized draft contract by 13.03.09.
- Canteen new operation hours as per stated below :-

Day Time
Monday To Saturday 7:00 AM To 9:00 PM
Sunday 1:00 PM To 9:00 PM

- PPMM allow operator to hang banner on top of roof as advertisement for one (1) month. Design of banner to forward to Management Office for approval.
- En. Shukry to check with fire department in regards of fire fighting equipment requirement.
- Gas cylinders should be kept outside in open space hence MC and advisors had identified the best location, which is on the right side of canteen seating area.
- BM to obtain quotation for the installation of grille to store gas cylinders (10 nos.)

4.0
Agreed to install two (2) new rubbish bins at the surrounding of swimming pool area.
- This item K.I.V.

5.0
To obtain quotation to purchase six (6) walkie-talkie for Management Office. Propose brand either Motorola or Kenwood.
- Residents are invited or have contact for walkie-talkie suppliers, kindly liase with BM. (Model Motorola)
- En. Shukry to get quotation by 13.03.09.

6.0
Termite treatment completed & under observation by contractor. Table tennis purchase K.I.V until observation completed.
- stage plywood floor to be dismantled. KJPMSB will remove by 13.03.09.
- Two (2) years guarantee also covers all residents unit for termite treatment.

7.0
To post monthly inflow & outflow summary statement in the notice board. BM to provide a.s.a.p.

8.0
Cleaning contractor to prepare monthly report & be submitted during monthly meeting to PPMM & advisors.

9.0
Due to unforeseen technical issues, balloting for rental of open space car park is postponed until further notice. En. Shukry to post notice to inform all residents.

10.0
As voted, there will be no translation of notices into mandarin. All notices will continue to be posted in English.

11.0
Residents complain about haphazard of motorcycle parking at block D, lower ground.
- all motorcycles to park at designated area (allocated at lower ground). Those still park hap hazardly will be issued warning & their motorcycle will be clamped.

12.0
KJPMSB to study & call for quotation for repair works to all external ducting leak (external column wall located at ground floor all blocks).

13.0
Residents requested that all ground floor lobby area to be repainted. This item noted by PPMM & advisor.

14.0
Visitors parked for more than three (3) consecutive days at visitor’s parking bays will be compounded with RM 100.00 with subsequent of RM 100.00 per-day there after.
Noted :
- Many residents had complained due to unnecessary occupying of visitor’s parking lot. Implementation of such compound commenced last year. Further details, kindly refer to security officer in-charge.

15.0
En. Shukry are instructed to produce daily logbook for all KJPMSB technical staff & this logbook must be readily available for viewing upon request. This recording shall start immediately.

16.0
Management will still operates from 8:30 am to 5: 30 pm. However, the Management Office door will be closed at 5:15 pm for internal paper work.


17.0
SECURITY MATTERS – Sri Lara Joint Security Services Sdn Bhd


17.1
SLJSSSB to continue submitting monthly report during PPMM monthly meetings.

17.2

SLJSSB to provide portable speaker cum with siren sound (hailer) in the guard house a.s.a.p. This is for alerting all residents of unforeseen emergencies especially during fire.

There being no other matter, meeting was adjourned at 5:45 pm. Next meeting to be held on 04.04.09 at 2:30 pm, library room.


Minutes Prepared by; Minutes Confirmed by;


………………………………….. …………………………….
Mr. Benjamin Ooi  Mr. Edward Koo 
Secretary, Chairman,
Perbadanan Pengurusan Menara Menjalara Perbadanan Pengurusan Menara Menjalara