PERBADANAN PENGURUSAN MENARA MENJALARA
Minutes Of Meeting
Minutes of meeting no : 03
Date : 7 February 2009
Time : 2:30 pm (Saturday)
Venue : Library Room, Ground Floor, Block D
Present Attendees :
Perbadanan Pengurusan Menara Menjalara (PPMM)
Mr. Edward Koo (Chairman)
Mr. Benjamin Ooi (Secretary)
Mrs. Ann Le (Treasurer)
Mr. Danny Yap (Members)
Mr. Henry Koo (Members)
Advisor
En. Zahari Bin Zainal Abidin -
KJ Property Management Sdn Bhd (KJPMSB)
En. Mohammad Shukry - Building Manager (BM)
Invited Guest
Mr. Chai
Mr. Paul Fong
Mr. Hor
Mr. Lim
Mr. Subra - Sri Lara Joint Security Services Sdn Bhd
Absents
Mr. Yap (Vice Chairman)
Mr. Kong (PPMM members)
Mr. Tan (Advisor)
No.
Agenda
1.0
Meeting to be fixed every first Saturday of the month at 2:30 pm.
Dates : 07.03.09, 04.04.09, 02.05.09, 13.06.09, 04.07.09, 01.08.09, 05.09.09, 03.10.09, 07.11.09 & 05.12.09
2.0
Block D, lower ground vacant lot agreed to rent out ⅓ of the area at RM 500.00 per month to Powermactrix Engineering (exclusive of electricity and renovation works). En. Mohammad Shukry to prepare the contract agreement.
- to finalized contract by 16.01.09 @ 9:00 pm.
- A copy of draft contract to be forwarded to all MC and advisors for comment by 16.02.09.
- Rental plus utility deposit to be collected.
3.0
Made decision that Canteen (contract end on 31st December 2008) to be reviewed on monthly basis with new additional terms and conditions. (Operation hour to be open on Sunday and weekdays evening)
- to meet with Cafeteria Operator on 16.01.09 @ 9:00 pm
- Gas cylinders should be kept outside in open space hence MC and advisors had identified the best location, which is on the right side of canteen seating area.
- BM to obtain quotation for the installation of grille to store gas cylinders (10 nos.)
- BM to check fire fighting equipment requirements
- A draft contract to be prepared by 16.02.09
4.0
Agreed to install two (2) new rubbish bins at the surrounding of swimming pool area.
- get design, proposal & pricing by 16.01.09 & submit to PPMM
5.0
Confirm calling for quotation for two (2) items;
1) Quotation to supply and install razor barb wired at retaining wall behind block C, D & E
2) Quotation to supply and install m.s grilles to secure the windows and glass door at Management Office.
- Quotation posted on notice board on 09.01.09 to invite interested parties to quote. These quotation closed on 22.01.09 @ 5:00 pm.
- Implementation to open the quotation will be done by PPMM’s on 22.01.09 @ 9:00 pm.
- Confirmation of contractor to be decided on 13.02.09 @ 9:00pm together with all MC and advisors.
6.0
To repair block A & D rubber floor mat by 16.01.09.
- Mat repaired & advised to check and repair of necessary the remaining blocks.
7.0
To get quotation to purchase six (6) walkie-talkie for Management Office. Propose brand either Motorola or Kenwood.
- Residents are invited or have contact for walkie talkie suppliers, kindly liase with BM. (Model Motorola)
8.0
To purchase table tennis as requested by residents after badminton hall termite treatment.
9.0 Appropriate swimming attire is required during usage of swimming pool. Those who not following the rules will be asked to leave the pool by security guards.
10.0
To install signage near changing room (swimming pool) to help switch off all lights if not in use. Save electricity.
11.0
Vehicles without new car sticker (s) year 2009 will be barred from entering by 23.02.09. Extended Management Office operation hours on 14.02.09 & 21.02.09 (Saturday) until 5:30pm and on 15.02.09 (Sunday) Management Office to be open from 8:30am to 2:00pm to ease residents on new car sticker (s) collection.
12.0
A panel of tow truck operator shall be appointed during implementation of enforcement on 23.02.09 as per item no. 10.2 above
13.0
BM reminded to post summary of monthly income & expenditure expenses a.s.a.p.
14.0
Anti-passback System for access card at main entrance and exit lane. Security to observe and implement this rule strictly.
15.0
SECURITY MATTERS – Sri Lara Joint Security Services Sdn Bhd
15.1
SLJSSSB unable to conduct audit on 9.1.09. Mr. Vijay promised to do audit at a later date tentatively on 15.109.
- Audited documents received on 7.2.09
15.2
Guards have to take their meals at the Canteen with table and chairs
provided by SLJSSSB.
- Full implementation on 13.02.09
15.3
All security walkie-talkie set to be all in order and functional.
- By 13.02.09, all must be fully functioning.
15.4
SLJSSSB are requested to submit weekly summary report to En. Shukry
(Building Manager) with immediately effect.
- Report to be ready on 13.02.09.
15.5
SLJSSSB to submit contract agreement by 07.02.09. New contract
agreement to be extended until 31.06.09.
15.6
Security main power to be reduced after barbed wire had been installed. Subject to PPMM approval. Tentatively date of installation by 15.02.09.
There being no other matter, meeting was adjourned at 6:10 pm. Next meeting to be held on 07.03.09 at 2:30 pm, library room.
Minutes Prepared by; Minutes Confirmed by;
………………………………….. …………………………….
Mr. Benjamin Ooi Mr. Edward Koo
Secretary, Chairman,
Perbadanan Pengurusan Menara Menjalara Perbadanan Pengurusan Menara Menjalara
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