Minutes of Meeting No 3 - 07-02-2009

PERBADANAN PENGURUSAN MENARA MENJALARA

Minutes Of Meeting


Minutes of meeting no : 03
Date : 7 February 2009
Time : 2:30 pm (Saturday)
Venue : Library Room, Ground Floor, Block D


Present Attendees :

Perbadanan Pengurusan Menara Menjalara (PPMM)

Mr. Edward Koo  (Chairman)
Mr. Benjamin Ooi  (Secretary)
Mrs. Ann Le  (Treasurer)
Mr. Danny Yap  (Members)
Mr. Henry Koo  (Members)

Advisor
En. Zahari Bin Zainal Abidin -

KJ Property Management Sdn Bhd (KJPMSB)
En. Mohammad Shukry - Building Manager (BM)

Invited Guest
Mr. Chai 
Mr. Paul Fong 
Mr. Hor 
Mr. Lim 
Mr. Subra - Sri Lara Joint Security Services Sdn Bhd

Absents
Mr. Yap  (Vice Chairman)
Mr. Kong  (PPMM members)
Mr. Tan  (Advisor)



No.
Agenda

1.0
Meeting to be fixed every first Saturday of the month at 2:30 pm.
Dates : 07.03.09, 04.04.09, 02.05.09, 13.06.09, 04.07.09, 01.08.09, 05.09.09, 03.10.09, 07.11.09 & 05.12.09


2.0
Block D, lower ground vacant lot agreed to rent out ⅓ of the area at RM 500.00 per month to Powermactrix Engineering (exclusive of electricity and renovation works). En. Mohammad Shukry to prepare the contract agreement.
- to finalized contract by 16.01.09 @ 9:00 pm.
- A copy of draft contract to be forwarded to all MC and advisors for comment by 16.02.09.
- Rental plus utility deposit to be collected.

3.0
Made decision that Canteen (contract end on 31st December 2008) to be reviewed on monthly basis with new additional terms and conditions. (Operation hour to be open on Sunday and weekdays evening)
- to meet with Cafeteria Operator on 16.01.09 @ 9:00 pm
- Gas cylinders should be kept outside in open space hence MC and advisors had identified the best location, which is on the right side of canteen seating area.
- BM to obtain quotation for the installation of grille to store gas cylinders (10 nos.)
- BM to check fire fighting equipment requirements
- A draft contract to be prepared by 16.02.09

4.0
Agreed to install two (2) new rubbish bins at the surrounding of swimming pool area.
- get design, proposal & pricing by 16.01.09 & submit to PPMM

5.0
Confirm calling for quotation for two (2) items;
1) Quotation to supply and install razor barb wired at retaining wall behind block C, D & E
2) Quotation to supply and install m.s grilles to secure the windows and glass door at Management Office.
- Quotation posted on notice board on 09.01.09 to invite interested parties to quote. These quotation closed on 22.01.09 @ 5:00 pm.
- Implementation to open the quotation will be done by PPMM’s on 22.01.09 @ 9:00 pm.
- Confirmation of contractor to be decided on 13.02.09 @ 9:00pm together with all MC and advisors.

6.0
To repair block A & D rubber floor mat by 16.01.09.
- Mat repaired & advised to check and repair of necessary the remaining blocks.

7.0
To get quotation to purchase six (6) walkie-talkie for Management Office. Propose brand either Motorola or Kenwood.
- Residents are invited or have contact for walkie talkie suppliers, kindly liase with BM. (Model Motorola)

8.0
To purchase table tennis as requested by residents after badminton hall termite treatment.
9.0 Appropriate swimming attire is required during usage of swimming pool. Those who not following the rules will be asked to leave the pool by security guards.

10.0
To install signage near changing room (swimming pool) to help switch off all lights if not in use. Save electricity.

11.0
Vehicles without new car sticker (s) year 2009 will be barred from entering by 23.02.09. Extended Management Office operation hours on 14.02.09 & 21.02.09 (Saturday) until 5:30pm and on 15.02.09 (Sunday) Management Office to be open from 8:30am to 2:00pm to ease residents on new car sticker (s) collection.

12.0
A panel of tow truck operator shall be appointed during implementation of enforcement on 23.02.09 as per item no. 10.2 above

13.0
BM reminded to post summary of monthly income & expenditure expenses a.s.a.p.

14.0
Anti-passback System for access card at main entrance and exit lane. Security to observe and implement this rule strictly.

15.0
SECURITY MATTERS – Sri Lara Joint Security Services Sdn Bhd


15.1
SLJSSSB unable to conduct audit on 9.1.09. Mr. Vijay promised to do audit at a later date tentatively on 15.109.
- Audited documents received on 7.2.09

15.2

Guards have to take their meals at the Canteen with table and chairs
provided by SLJSSSB.
- Full implementation on 13.02.09


15.3

All security walkie-talkie set to be all in order and functional.
- By 13.02.09, all must be fully functioning.


15.4


SLJSSSB are requested to submit weekly summary report to En. Shukry
(Building Manager) with immediately effect.
- Report to be ready on 13.02.09.


15.5

SLJSSSB to submit contract agreement by 07.02.09. New contract
agreement to be extended until 31.06.09.


15.6
Security main power to be reduced after barbed wire had been installed. Subject to PPMM approval. Tentatively date of installation by 15.02.09.

There being no other matter, meeting was adjourned at 6:10 pm. Next meeting to be held on 07.03.09 at 2:30 pm, library room.


Minutes Prepared by; Minutes Confirmed by;


………………………………….. …………………………….
Mr. Benjamin Ooi Mr. Edward Koo
Secretary, Chairman,
Perbadanan Pengurusan Menara Menjalara Perbadanan Pengurusan Menara Menjalara

Summary Report Of Meeting - 13-02-2009

Summary Report Of Meeting

Date      :  February 13, 2009

Time      : 9.00 pm

Venue  : Block D, Ground Floor, Library Room

Attendance:

1. Ms Ann
2. Mr Benjamin Ooi
3. Mr Danny Yap
4. Mr Edward Koo
5. En Shukry
6. En Zahari

 

1. Razor bard wire at retaining wall behind block C,D & E awarded to Jia Wei.
2. MS Grilles to secure Management Office awarded to ETAC.
3. Carpark rental balloting date set on 22/2/09 (Sunday at 2.00 pm in Multipurpose hall)
4. All vehicles parked in open lots to vacant by 22/2/2009 and those who did not move out of the lot, their vehicle will be clamped.
5. En Shukry to prepare notice by Saturday (14/2/09) to notify Residents of intention as above & prepare application form for interested Residents. Forms must include:-
1. Name, units & allow 2 registered vehicle numbers from interested Residents.
2. Payment per month is RM 80.00 and be paid in advanced monthly before 7^th of each calendar month.
3. Only Resident units without outstanding maintenance fees or other fees are eligible for balloting.
4. Application must have Management stamp /chop original.
5. Rental of carpark to be rotated every 4 months interval among interested Residents.
6. Additional rules & regulations:
1. Rented lot shall not be sublet to other Residents otherwise contract terminated.
2. To park at allocated lot otherwise vehicle be clamped.
3. No payment, contract terminated immediately.
7. 2 service providers will be invited for our monthly meeting as to introduce the new MC to them. The 1^st set of 2 service providers to be invited shall be Lift maintenance & entrance card access supplier. En Shukry to inform the service providers in regards of the meeting.
8. A query was raise in regards of entrance card access; they are required to bring along schematic drawings to the meeting.
9. It is noted that the person from service provider who going to attend the meeting must be able to answer questions & make decision if decision need to be made.