Summary report of meeting with Canteen Operator on 16/1/2009 at 9pm

Summary report of meeting with Canteen Operator on 16/1/2009 at 9pm

Attendance:

 

1.       Operator agrees to open daily (Monday till Saturday from 8am to 9pm starting 1/3/2009) as confirmed by their letter to MC. MC requested it should start earlier.

2.       MC also request operator to open on Sundays (at least in the morning session). Operator is given 3 months to try and feedback to MC in regards of this matter. If for whatever reason that the operator is unwillingly to open Sundays, MC will have the rights to organise another operator to operator just on Sundays (food to be readymade type).

3.       To increase the food choices and varieties. At discretion of the operator, they can either employ or sub-rent to others to provide different food choices. However, this sub-rent food provide must be under main operator supervision and care.

4.       Upkeep of cleanliness of the canteen & kitchen must be done by the operator daily. Monthly site visits and inspection will be done by either MC or KJ on the cleanliness issue.

5.       Fire fighting requirements shall be studied. Example provision of smoke detector, fire extinguishers, relocation of gas cylinders to external & other fire fighting safety deemed necessary by Bomba Malaysia.

6.       Health related vaccinations according to Health Department Malaysia must be obtained. Health certificates shall be forwarded to KJ for keeping.

7.       Grease interceptor (grease trap) should be in place. MC agrees to study into this matter.

8.       All equipment wear & tear provided by MC shall be borne by the operator during their rental term. All necessary repaired or replacement be done by operator upon handling over & be in original condition upon termination of contract.

9.       Operator can provide food catering services to Residents only. Parties or functions must not be held at the canteen area & the swimming pool area. Residents can engage the operator to provide the foods & organised their party or function at individual Block ground floor with the consent of KJ.

PPMM Meeting Minutes No 2 - 10-01-2009

PERBADANAN PENGURUSAN MENARA MENJALARA

Minutes Of Meeting

Minutes of meeting no : 02
Date : 10 January 2009
Time : 2:30 pm
Venue : Library Room, Ground Floor, Block D

Present Attendees :

Perbadanan Pengurusan Menara Menjalara (PPMM)

Mr. Edward Koo (Chairman)
Mr. Yap  (Vice Chairman)
Mr. Benjamin Ooi  (Secretary)
Mrs. Ann Le  (Treasurer)
Mr. Danny Yap  (Members)
Mr. Henry Koo  (Members)

Advisors
En. Zahari Bin Zainal Abidin 
Mr. Tan Swee Hong 

KJ Property Management Sdn Bhd (KJPMSB)
En. Mohammad Shukry - Building Manager

Invited Guest
Ms. Ong  (Treasurer – PPMM year 2008)
Mr. Chai 
Mr. Ling 
Mr. Vijay. R - Sri Lara Joint Security Services Sdn Bhd

Absent
Mr. Kong  (PPMM members)


No.
Agenda

1.0
Meeting to be fixed every first Saturday of the month at 2:30 pm.
Dates : 07.02.09, 07.03.09, 04.04.09, 02.05.09, 13.06.09, 04.07.09, 01.08.09, 05.09.09, 03.10.09, 07.11.09 & 05.12.09

2.0
Block D, lower ground vacant lot agreed to rent out ⅓ of the area at RM 500.00 per month to Powermactrix Engineering (exclusive of electricity and renovation works). En. Mohammad Shukry to prepare the contract agreement.
- to finalized contract by 16.01.09 @ 9:00 pm.

3.0
Made decision that Canteen (contract end on 31st December 2008) to be reviewed on monthly basis with new additional terms and conditions. (Operation hour to be open on Sunday and weekdays evening)
- to meet with Cafeteria Operator on 16.01.09 @ 9:00 pm

4.0
Agreed to install two (2) new rubbish bins at the surrounding of swimming pool area.
- get design, proposal & pricing by 16.01.09 & submit to PPMM

5.0
Confirm calling for quotation for two (2) items;
1) Quotation to supply and install razor barb wired at retaining wall behind block C, D & E
2) Quotation to supply and install m.s grilles to secure the windows and glass door at Management Office.
- Quotation posted on notice board on 09.01.09 to invite interested parties to quote. These quotation closed on 22.01.09 @ 5:00 pm.
- Implementation to open the quotation will be done by PPMM’s on 22.01.09 @ 9:00 pm.

6.0
To repair block A & D rubber floor mat by 16.01.09.

7.0
To get quotation to purchase six (6) walkie-talkie for Management Office. Propose brand either Motorola or Kenwood.

8.0
Parent’s resident request school bus driver to come in to pick up their children due to safety reasons.
- Management to forward invitation letter to all school bus drivers to enter Menara Menjalara compound to pick up the children.

9.0
To purchase table tennis as requested by residents after badminton hall termite treatment.

10.0
SECURITY MATTERS – Sri Lara Joint Security Services Sdn Bhd



10.1
SLJSSSB unable to conduct audit on 09.01.09. Mr. Vijay promised to do audit at a later date tentatively on 15.01.09.


10.2
Guards have to take their meals at the Canteen with table and chairs provided by SLJSSSB.


10.3
All security walkie-talkie set to be all in order and functional.


10.4
SLJSSSB are requested to submit weekly summary report to En. Shukry (Building Manager) with immediately effect.


10.5
SLJSSSB to submit contract agreement by 07.02.09. New contract agreement to be extended until 31.06.09.




10.6
Security main power to be reduced after barbed wire had been installed. Subject to PPMM approval. Tentatively date of installation by 15.02.09.

There being no other matter, meeting was adjourned at 5:45 pm. Next meeting to be held on 07.02.09 at 2:30 pm, library room.


Minutes Prepared by:


…………………………………..
Mr. Benjamin Ooi
Secretary,
Perbadanan Pengurusan Menara Menjalara

Date:




Minutes Confirmed by;


…………………………….
Mr. Edward Koo
Chairman,
Perbadanan Pengurusan Menara Menjalara

Date:

Summary report of meeting on calling of quotations for bard wire fencing and ms security grilles on 22/1/09 at 9pm

Summary report of meeting on calling of quotations for bard wire fencing and ms security grilles on 22/1/09 at 9pm

 

Attendance: 

 

1.       All quotations were opened together.

2.       Only 3 contractors quoted namely ETAC, Jin Wei & Arthi.

3.       The quotations were as follows (for the quotation amount, kindly refer to En Shukry) & instruction to En Shukry to communicate with the selected contractors for further clarification & if any, discounts:

a.       Bard wire

                                                                           i.      ETAC = highest (provide hot dipped galvanised iron)

                                                                         ii.      Arthi = 2^nd (specification not specified clearly) – to call

                                                                        iii.      Jia Wei = lowest (material of barb wire not specified) – to call

b.      Security grilles

                                                                           i.      ETAC = lowest (ms plate at front sliding grille not specified) – to call

                                                                         ii.      Arthi = highest (1 no grille not quoted)

                                                                        iii.      Jia Wei = 2^nd (ok) – to call

4.       Once En Shukry negotiated with the above selected contractors, MC will be notified and finalised on the decisions.

5.       As confirmed by MC, a notice will be posted once everything is finalised & as voted, no quotation amount will be released on the posted notice. Residents who would like to know the amount shall proceed to management office.

 

Another matter was discussed – Opening Balance & Enforcement of Car Stickers:

 

1.       Opening balance & enforcement of car stickers on 2/2/2009.

2.       Collection of opening balance to continued but if for whatever reasons that the Residents were not satisfied with the explanation given, the Residents will be advised to write to Kestana Sdn Bhd, cc to MC & send via registered post to Kestana Sdn Bhd. Upon receiving such written letter (Residents who did not write will not be entertained), KJ will at its discretion to release the car stickers but Residents to sign an agreement.

a.       Agreement will states that in event Kestana Sdn Bhd did not give clearance, Residents are required to return the stickers & access card barred from system.

b.      Residents to deal directly with Kestana Sdn Bhd in event of dispute.

3.       For Residents who is willing to pay the opening balance but not in full amount, KJ has the instruction to allow working on monthly repayment with minimum amount of RM 200.00 to RM 250.00 per month.

4.       Strict enforcement on Residents who have outstanding interest. No stickers will be release until all interest cleared.