Political Play?

Dear folks,

It seems that there might be political play in around our Menara Menjalara compound. It is very sad to see this. Political play, we leave it to our Government; not within our compound as these sort of things will eventually kills the community here.

It is truely a sad thing. But like they say, in any community from charity organisation to clan associations, there are always problem with political play. Selection of the top people must be careful. The top few person when is good, will eventually do good. The bad ones, needless to say.

No political play please! Play in political parties not here. We will not welcome such play.

Minutes of Meeting No 6

PERBADANAN PENGURUSAN MENARA MENJALARA

Minutes Of Meeting

Minutes of meeting no : 06
Date : 2 May 2009
Time : 2:30 pm (Saturday)
Venue : Library Room, Ground Floor, Block D

Present Attendees :

Perbadanan Pengurusan Menara Menjalara (PPMM)

Mr. Edward Koo 
Mrs. Ann Le
Mr. Benjamin
Mr. Thomas Khoo
Mr. Danny Yap 

Advisor
Mr. Tan 

KJ Property Management Sdn Bhd (KJPMSB)
En. Mohammad Shukry - Building Manager (BM)

Invited Guest
Mr. Subra - Sri Lara Joint Security Services Sdn Bhd
Mr. Riyas 
Mr. Lee 
Ms. Lim
Ms Lim 
Ms. Yap 
Mr. Chan

Absents
Mr. Yap 
Mr. Kong 
Mr. Henry Koo 



No.
Agenda
1.0 Meeting to be fixed every first Saturday of the month at 2:30 pm.
Dates : 13.06.09, 04.07.09, 01.08.09, 05.09.09, 03.10.09, 07.11.09 & 05.12.09

2.0 Block D, lower ground vacant lot agreed to rent out ⅓ of the area at RM 500.00 per month to Powermactrix Engineering (exclusive of electricity and renovation works). En. Mohammad Shukry to prepare the contract agreement.
- to finalized draft contract by 8.04.09
- as reported, rental & utility deposit collected.
3.0 Canteen Contract :
- En. Shukry to finalized draft contract by 13.03.09.
- Canteen new operation hours as per stated below :-

Day Time
Monday To Saturday 7:00 AM To 9:00 PM
Sunday 1:00 PM To 9:00 PM

- PPMM allow operator to hang banner on top of roof as advertisement for one (1) month. Design of banner to forward to Management Office for approval.
- En. Shukry to check with fire department in regards of fire fighting equipment requirement.
- Gas cylinders should be kept outside in open space hence MC and advisors had identified the best location, which is on the right side of canteen seating area.
- BM to obtain quotation for the installation of grille to store gas cylinders (10 nos.)
4.0 Agreed to install two (2) new rubbish bins at the surrounding of swimming pool area.
- This item K.I.V.
5.0 To obtain quotation to purchase six (6) walkie-talkie for Management Office. Propose brand either Motorola or Kenwood.
- Residents are invited or have contact for walkie-talkie suppliers, kindly liase with BM. (Model Motorola)

6.0 Termite treatment completed & under observation by contractor. Table tennis purchase K.I.V until observation complete.
- Two (2) years guarantee also covers all residents unit for termite treatment.
7.0 Monthly inflow & outflow summary statement to be pasted out on the notice out by every two months.

8.0 KJPMSB to study & call for quotation for repair works to all external ducting leak (external column wall located at ground floor all blocks).

9.0 Residents requested that all ground floor lobby area to be repainted. This item noted by PPMM & advisor.
- This item K.I.V.
10.0 En. Shukry are instructed to produce daily logbook for all KJPMSB technical staff & this logbook must be readily available for viewing upon request. En. Shukry to prepare by 4.04.09. These log books shall be submitted during monthly meeting.

11.0 Management will still operate from 8:30 am to 5: 30 pm. However, the Management Office door will be closed at 5:15 pm for internal paper work.

12.0 Payment to all service contractor must be paid be paid every 15th of the month. Any late payment interest claim by service contactor will be borne by KJP.

13.0 All utilities bills must be paid on time. Any penalties issued by utilities provider due to late payment will be borne by KJP.

14.0 Quick rent and assessment receipt to be pasted in the office for resident viewing.

15.0 KJP to prepare the car wash contract and signed by respective parties by 16th April 2009.

16.0 PPPM to start re-implementing the resident pass for security reason. There were double parking issues at Block D car park area. So far, PPM had not received any complaints from Residents hence further action had not been discussed.

17.0 School bus /student drop off outside guard house is dangerous. Parents are advised to instruct their school bus operator to pick up their children at Multipurpose Hall entrance. This is for safety reasons.

18.0 PPMM will be writing to DBKL in regards of outside boundary especially at the T-Junction area before the entrance to MM compound. PPMM also instructed KJP to prepare a feedback/suggestion form for Residents convenient.

19.0 SECURITY MATTERS – Sri Lara Joint Security Services Sdn Bhd


19.1 SLJSSSB to continue submitting monthly report during PPMM monthly meetings.
19.2
SLJSSB to provide portable speaker cum with siren sound (hailer) in the guard house a.s.a.p. This is for alerting all residents of unforeseen emergencies especially during fire.

19.3 Reminder to guards: Cars are still parked along block entrance driveway for more than 15mins, causing traffic obstruction. Security guards to take immediate action especially during peak hours. Failure to do so, RM100.00 fine to the security company.

19.4 Cleaner workers, etc are seen sitting around guard house area. Officer in charge shall politely request them not to loiter around the guard house. They shall wait outside the guard house.

19.5 Reminder to guards: Regular abuse usage by Residents parking at visitor’s parking shall be black listed and their vehicles shall be clamped.
19.6 Reminder to guards: Those Residents walking into our compound must use the designated entrance beside the guard house. Walking into the compound via the entry or exit lanes for car might cause accident. This is for safety reasons.

19.7 Visitor’s Car Parking rules is stated in the card given by security guards, please adhere to the rules & regulations written.
19.8 For security reasons, guards will be allowed to walk floor to floor during the interval period between 11.00am to 5.00pm. Notice of this shall be posted for Residents knowledge. The guards however, are not allowed to be near any units door entrance.

19.9 Rewards shall be given to security guards who apprehended any person whom are in Menara for crime, etc. The reward system shall be based on performance of security guards.

19.10 Contractors who are in for renovation works shall be checked. Security guards will off and on check on these men especially during their break time. All contractors must be register at the guard house.


There being no other matter, meeting was adjourned at 6.15pm. Next meeting to be held on 13.06.09 at 2:30 pm, library room.

Fire Report - Block E

Letter To Bomba

We had a discussion with Bomba in April 2009 and had also written to Bomba seeking their available date & time for inspection. the following is he letter submitted to them.

The Rights to Voice

Hi there,

Everyone has the rights to voice their concern and make suggestion to improve the environment around Menara Menjalara. 

There should not be any dictatorship in handling and managing Menara Menjalara. All are allowed to know what is going on and everyone should chip in to help and improve. However, all suggestions or comments made must be written form and must be accountable.

Do not hide behind the curtains when making decisions. 

That's all.

Proposed To Meet With DBKL On Issues

The MC had proposed to have a meeting to discuss on some issues related to outside the boundary of Menara Menjalara. Items to discuss as follows:-

• maintenance of side road between new Semi-Detached (Villa Manja) and Menara Menjalara. It is a dumping ground at the moment. We hope DBKL can do something to help.
• street lighting not operational for many months at the main road in front of Menara Menjalara. Very dark during the night time, hope to get the street lighting's back in working order.
• to resolve flow of cars along the main road. Cars trying to make a u-turn at a T-junction to enter the premise, cars exiting from guard house trying to make a u-turn towards LDP and car speeding along the main road.
• double parking of cars along the main road by inconsiderate people. It poses a visibility danger to those cars exiting from the guard house.

The management office is preparing a letter to be sent to DBKL with the above questions and to fixed a date for such discussion.

Block E - Sewerage Pipe Leaking.

Why This Car Not Reported In Monthly Report (April 2009)?

A concerned resident took the photo of this vehicle parked at the driveway and already been clamped.

*Thank you to the resident who took the photo*

Privileged To Park?

TM car with privileged to park their vehicle anywhere and obstruct the driveway?

Please be caring and try not to park the vehicle haphazardly and obstruct other vehicle from passing through. Please park at designated area.

*Thank you to the Resident who took the photo*

Car Without Stickers or Pass?

Car without sticker parked in owner's parking lot. How this person come in without being noticed? 

Is our Guards sleeping?

Almost all apartments community in town have insufficient  car park problems and it's a fact. And now, even those who are staying in landed property (link or terrace houses) are also facing the same car park woes. 

So, please be more considerate and do understand that all residents in Menara Menjalara also facing the same situation. Do not abuse the usage and follow the house rules.

*Thank you to the Resident who tok the photo*

Flyers Dropper Napped

Complaint made by one of the Residents and guard was Swift to act on the complain.

Good job. But what is the follow up? .. Fine?

For those who are interested in dropping flyers into our premises, the management allow them to do so, just go the management office and get the clearance. It is free of charge. But flyers are only allowed to be dropped into the letter boxes and not floor to floor.

*Thank you to the Resident who took the photo.*

Stick No Bills Please

Our Guards suppose to do something? or they just don't care?

Anyhow, things will need improvement, as long as the good team of committee are there, improvements is surely there.

*Thank you to the Resident who took the photo*

Security Improvement Meeting Attendance

To Whom It May Concern

To whom it may concern,

This is a thank you note for attending our member council monthly meeting. As you have witnessed that it is no easy task to run a community of 869 units of apartments with roughly around 4000 Residents residing in it. Everyone has their own opinions but many are not moving forward to lend a hand due to their commitment and other reasons. In fact, many Residents who participated and attended our meeting are due to their personal reasons. After their personal problems had been settled, they will continue their busy commitments and again, they will leave the daily maintenance of Menara Menjalara to the very few who are committed.

I would also like to clarified that, all present member councils including myself are in the same situation as you are. We are all also committed to our daily work from 9am to 6pm, hence time is very limited for all of us especially for meetings and trying to make the right decision is a difficult task for us all. Every decision made comes with agreement and disagreement from Residents.

I would appreciates if you would take some time off just to attend our monthly meeting and understand the situation in Menara Menjalara with an open heart and mind.

regards,

Edward Koo