A Letter To KJP - Late Payment

KJ Property Sdn Bhd

20 April 2009

Dear Sir,
RE: LATE PAYMENT

We reference to the above subject and MC numerals meetings and discussion and inflow/outflow statement received from Mr Astin (KJP), it is noted that at some months; issuance of payment especially to utility providers was late and penalty was charged by these utility providers to us.

Also, discussion with previous MC, it was suppose that cheques are to be dispatched to Menara Menjalara management office for signature every 15th and 30th of the month but this has not been practiced lately. By dispatching the cheques for signature this way, it should have eliminated late payment to utility providers as well as service providers. Hence, we are pleased to generate the following dates /days for your further action:-

1) Payment to utility providers - upon receiving the bills, office in Menara Menjalara must immediately FAX to KJP headquarters and KJP finance department must within 5 days prepare and dispatch the cheques back to Menara Menjalara for signature and within 3 to 4 days, these cheques must be signed and return to KJP together with original bills for payment. All payments must not be late. Any further late penalty compounded by these utility providers, shall be borne by KJP.

2) Payment to service providers - upon receiving bills /invoices from service providers / contractors, it will be forwarded to KJP by 7th & 20th of each month and all cheques must be prepared & dispatched to Menara Menjalara office for signature and distribution by 15th & 30th of each month. Unless these service providers does not send in their bills /invoices by the 7th & 20th of each month as stated above, their payment will be brought forward to next 7th & 20th of the month.

3) With the above dates and day, kindly prepare the monthly inflow & outflow statement and issue to all MC during each monthly MC meeting.