PPMM Meeting Minutes No 10 (5 September 2009)

Minutes Of Meeting

Minutes of meeting no : 10
Date : 5 September 2009
Time : 2:30 pm (Saturday)
Venue : Library Room, Ground Floor, Block D

Present Attendees :

Perbadanan Pengurusan Menara Menjalara (PPMM)
Mr. Edward Koo
Mr. Benjamin Ooi
Mr. Henry Koo
Mrs. Ann Le

Advisor
Mr. Tan S.H

KJ Property Management Sdn Bhd (KJPMSB)
Mr Prashad - Senior Management (SM)
Mr Wan Zainuddin - Building Manager (BM)

Invited Guest
Mr. Subra - Sri Lara Joint Security Services Sdn Bhd

Absents
Mr. Kelvin Yap
Mr. Kong H.W
Mr. Thomas Khoo
Mr. Danny Yap


No.
Agenda
Remark
1.0 Meeting to be fixed every first Saturday of the month at 2:30 pm.
Dates : 03.10.09, 07.11.09 & 05.12.09

2.0 Agreed to install two (2) new rubbish bins at the surrounding of swimming pool area.
- This item to precede getting quotations. KJPM

3.0 Termite treatment completed & under observation by contractor. Table tennis purchase K.I.V until observation complete.
- Two (2) years guarantee also covers all residents unit for termite treatment
- Five (5) years warranty on treated areas INFO

4.0 KJPM to study & call for quotation for repair works to all external ducting leak (external column wall located at ground floor all blocks). (KJPM Outstanding works since April 2009 )
KJPM

5.0 Residents (RA) requested that all ground floor lobby area to be repainted, all lift to be replaced with new rubber mat and internal lift car to be fitted with handrail.
- This item noted by PPMM & advisor. KJPM
6.0 KJPM to put on notice board at all Blocks the Defaulter List with Block Unit Number. KJPM shall give a notice of 2 weeks ahead before the official list is posted on the notice board.
KJPM

7.0 KJPM to work out a schedule to complete over 40 items of outstanding works and submit to PPMM by next week. KJPM to stick to the dates as shown, else a fine of RM 300.00 shall be imposed to KJPM for any delays.
- PPMM requested a meeting with top KJPM management team t solve the above matters.
KJPM

8.0 KJPM to re-install “Resident” and “Visitor” signage at the entrance lanes at the boom gate. Simple acrylic sheet will do to help identify the lanes for those whom are entering our compound. (ASAP)
KJPM

9.0 RA request:-
1. Mr Mike Chai offer to provide scaffoldings for light replacement in MPH. No charge to rental of scaffolding but MM to arrange transportations. – check with Mr Mike.
2. Block D car double parking shall not be allowed. This is to conform to uniformity of house rules & regulations.
3. A notice to be posted by KJPM to informed of usage of suggestion box by Residents. KJPM to purchase padlocks.
4. RA members requested a comprehensive report on termite treatments done last year. KJPM submitted to RA
5. Other matters please refer RA meeting minutes.
KJPM

INFO

KJPM

Done

INFO

10.0 SECURITY MATTERS – Sri Lara Joint Security Services Sdn Bhd


10.1 Sri Lara To submit updated list of new (and old guards) Personnel details with a Photostat copy of Identification card to KJPM for record. This has been reminded since few months ago.
SRI LARA

There being no other matter, meeting was adjourned at 7.00pm. Next meeting to be held on 03.10.09 at 2:30 pm, library room.

Further clarification in regards of the minutes above; please do not hesitate to contact the management office.

Minutes Prepared by; Minutes Confirmed by;



………………..……………………………….. …………………………………………………
Mr. Benjamin Ooi Mr. Edward Koo
Secretary, PPMM Chairman, PPMM

PPMM Meeting Minutes No 9 (1 August 2009)

Minutes Of Meeting

Minutes of meeting no : 09
Date : 1 August 2009
Time : 2:30 pm (Saturday)
Venue : Library Room, Ground Floor, Block D


Present Attendees :

Perbadanan Pengurusan Menara Menjalara (PPMM)
Mr. Edward Koo
Mr. Yap Kim Sing
Mr. Benjamin Ooi
Mr. Henry Koo
Mrs. Ann Le

Advisor
Mr. Tan Swee Hong

KJ Property Management Sdn Bhd (KJPMSB)
Mr Prashad - Senior Management (SM)
Mr Anantha - Building Executive (BE)

Invited Guest
Mr. Subra (Sri Lara)
Mr. Mike Chai
Mr Tham
Mr Riyas

Absents
Mr. Kong Hing Wah
Mr. Thomas Khoo
Mr. Danny Yap Chai Chuan

No.
Agenda

1.0

Meeting to be fixed every first Saturday of the month at 2:30 pm.
Dates : 05.09.09, 03.10.09, 07.11.09 & 05.12.09

2.0
Canteen Contract :
- Mr Anantha to finalized draft contract by 13.03.09. (outstanding) Delayed since March 2009. To submit signed contract by Canteen Contractor by 24-07-09 to PPMM. After 5th August 2009 a fine of RM 300 per week progressively to be imposed to KJPM until contract is signed and submitted to PPMM.
- Gas cylinders should be kept outside in open space hence MC and advisors had identified the best location, which is on the right side of canteen seating area.
- Quotation obtained by KJ and Purchase Order issued to contactor for the installation of grille to store gas cylinders (10 nos.). Mr Anantha (KJPM) to monitor progress and report completion date by when.

3.0
Agreed to install two (2) new rubbish bins at the surrounding of swimming pool area.
- This item K.I.V.

4.0
Termite treatment completed & under observation by contractor. Table tennis purchase K.I.V until observation complete.

- Two (2) years guarantee also covers all residents unit for termite treatment
- Five (5) years warranty on treated areas.

5.0
KJPM to study & call for quotation for repair works to all external ducting leak (external column wall located at ground floor all blocks). (KJPM Outstanding works since April 2009 )

6.0
Residents requested that all ground floor lobby area to be repainted, all lift to be replaced with new rubber mat and internal lift car to be fitted with handrail. This item noted by PPMM & advisor. Mr Anantha (KJPM) to get quotation to works mentioned above.

7.0
KJMP to put on notice board at all Blocks the Defaulter List with Block Unit Number. KJPM shall give a notice of 2 weeks ahead before the official list is posted on the notice board. KJMP to prepare the notice by 3th August 2009.

8.0
Mr Anantha (KJPM) to
(1) Write in to DBKL to request DBKL to install traffic light at the junction between Shoplot and Menara Menjalara. By 7th August 2009
(2) To paint yellow box at all Block drop off area. Target date to complete by 10th July 2009.
(3) To submit CCTV report to PPMM by 15th July 2009.
(4) To put Malay, English and Mandrain notice at every refuse chamber door at every Block and every Floor. The notice states that every bag of rubbish bag must be tied up properly, to throw inside rubbish bin and door must be closed at all times.
(5) There are over 40 items outstanding works; some with no action taken since last year; that were discussed during the meeting.

KJPM to work out a schedule to complete such outstanding works and submit to PPMM by next week. KJPM to stick to the dates as shown, else a fine of RM 300.00 shall be imposed to KJPM for any delays.

9.0
KJPM to check for payment of car wash operator. KJPM mentioned that providers shall deposit all overdue payment by 3rd August 2009. Failure to collect; payment shall be charged back to KJPM.

10.0
PPMM will be writing to DBKL in regards of outside boundary especially at the T-Junction area before the entrance to MM compound. PPMM also instructed KJP to prepare a feedback/suggestion form for Residents convenient. (Outstanding)

11.0
Last year, Resident’s pass was implemented but was faded away without further action. We have no idea of what had happened or what other instructions that was given to discontinue the implementation. Due to security reasons, Residents pass shall be re-implemented. KJPM shall issue a notice immediately for all residents to apply their passes. Please fill up application forms in management office. By 19 August 2009, Residents without these passes shall be required to register themselves at the guard house.

12.0
KJPM to re-install “Resident” and “Visitor” signage at the entrance lanes at the boom gate. Simple acrylic sheet will do to help identify the lanes for those whom are entering our compound.

13.0
RA request:-
1. Mr Mike Chai offer to provide scaffoldings for light replacement in MPH. No charge to rental of scaffolding but MM to arrange transportations.
2. Block D car double parking shall not be allowed. This is to conform to uniformity of house rules & regulations.
3. A notice to be posted by KJPM to informed of usage of suggestion box by Residents.
4. RA members requested a comprehensive report on termite treatments done last year.
5. Other matters please refer RA meeting minutes.

22.0
SECURITY MATTERS – Sri Lara Joint Security Services Sdn Bhd

22.1
Vehicles parked at Cafeteria loading /unloading bays after the closure of cafeteria shall be clamped.

There being no other matter, meeting was adjourned at 7.00pm. Next meeting to be held on 05.09.09 at 2:30 pm, library room.

Further clarification in regards of the minutes above; please do not hesitate to contact the management office.

Minutes Prepared by; Minutes Confirmed by;



………………..……………………………….. …………………………………………………

Mr. Benjamin Ooi Mr. Edward Koo